Registration & Policies

Early Bird Registration begins Tuesday, January 8 for Family Members and Tuesday, January 13 for Program Members. Full payment (including deposit) is required for Early Bird Registration. Deposit-only registration and Non-Member registration begins February 2. We recommend that you register early as camps fill quickly.
 

ACTIVATE YOUR ACCOUNT IN AMILIA
In order to register, you must have an active account in our registration system. Visit our website to activate your account.
 

The following is required at registration:

• Active membership for camper (unless camp is available
  to a non-member)
• Deposits (or full payment after the due dates below)
• Health History form (completed online in advance)

Save time during the checkout process by completing forms ahead of time. Carts are only active for a limited time. In-person registration is also available at the Main Y Facility. Financial assistance recipients must register directly through the Program Registrar. See contact details under Financial Assistance section.

• Deposit: $100/session. ($20 for Before care and After care) Deposit is still required for those paying in full.
• Payment: Full balance is due March 30 for weeks 1-4 and April 30 for weeks 5-9. Balances will be automatically charged to the credit card used to pay your deposit per the dates above. Declined deposits/payments will be considered a cancellation if not resolved within two weeks.
• Waitlist: A deposit is not required to be placed on a waitlist. If a spot becomes available, you will be notified via email and will have 24 hours to accept and register for the camp.
• Late pick-up fee: $20 for every 15 minutes after camp end time.

Requests for changes and cancellations must be in writing and emailed to: [email protected].

Changes are permitted up to two weeks prior to session without a change in fee. There is a $25 fee per change if made within two weeks of a camp start date.

• Canceling any week of camp follows the policy below:
  • On or before February 28: Option of refund (less 5 % service fee) or full amount in Y credits.
  • March 1- April 30: Option of refund (less 5% service fee) or Y credit. Both refund/credit options exclude the session deposit. NO REFUNDS AFTER APRIL 30.
  • May 1-June 9: If your spot can be filled, you will receive Y credit (excluding deposit) for that week of camp.
  • After June 9: All cancellations are final. No credits or refunds will be issued for any reason.
• Deposits are non-refundable after February 28.
• Membership fees are non-refundable.
• Deposits are not transferable to siblings or other programs.
• Y credits expire one year from the date issue and may be used by any family member.

We believe in serving the needs of all members of our community including those who may be unable to pay the full cost of membership or programs. Financial assistance is available for Traditional, Extended Day and Leadership camps. Applicant must live or work in Cranford, Garwood, Mountainside or Westfield.

•  Being approved for financial assistance does not guarantee a camp spot; registration process is still required. Recipients must register directly through Kirsten Mahler at [email protected].
• Requests for camp are due by March 1, but early application is strongly recommended. Applications received after this date will be considered on an as-available basis.

Application is available online and at all Westfield Area Y branches. Contact Shannon McGillis at [email protected] or 908-301-9622 x268 for more details.
 

Forms are available online. 

• Health History Form is required for all campers at or prior to registration. Form can be amended and resubmitted until 5/15 if there are changes to the camper's health history or authorized pick-up person. A physician's signature is not required. The form is available now in Amilia.

  Click here to access the Medical Distribution Form.

   

• Medical Distribution Form is due on first day of camp if your child requires medication (e.g. use of an EpiPen, asthma inhaler, or any other medication). Medication must be in its original container labeled with child's name and prescription. A physician's signature is required. Both the form and medication must be handed to the Camp Director at drop-off on first day.

  Click here to access the Medical Distribution Form.

   

• Allergy Action Plan Form is due on child's first day of camp if they have allergies. A physician's signature is required on the form. Both the form and medication must be handed to the Camp Director at drop-off on first day.

  Click here to access the Allergy Action Plan Form.
   

Be sure to check your email to receive newsletters, permission slips and other required forms for camp.

• Family category members receive priority registration, the lowest camp fees, and full membership privileges.
• Camper's membership type must remain the same from the date of registration through the end of their last camp session. If membership is downgraded, the original rate at registration still applies; no refunds or fee adjustments will be honored.
• Cranford YMCA members receive the Program member rate for Westfield Area YMCA camps.
• Non-members may register for specialty camps at the non-member fee starting February 2.

To learn more, ask at the Welcome Center or contact Scott Weber at 908-301-9622 x280 or [email protected].